Session Tracking and Educational Credits

We offer Event Planners several methods to track session attendance and seminar participation.

The standard method is to print seminar tickets at the time the name badges are printed, with tickets printed for each individual session or stream of interest or as a day pass. These tickets can be printed with the registrant's name and include a matching barcode for scanning at the door or they can be collected and scanned into the master database at the end of the day.

Once scanned into the master database we print the attendance reports for each session or seminar, as well as being able to provide a list of seminars attended by each individual. This report can be used to generate certificates or to send out certifications following the event.

Aardcom can setup and maintain a secure download location for retrieval of generated certificates. Each attendee can be provided with an access code which they can use to access the download site. Alternatively, Aardcom can generate and mail out or email the certificates as designated by event management. A list of the successful participants is merged with the certificate document template and sent to the address or email on file.

We now offer RF (Radio Frequency) tracking for conference sessions or seminars. Badges are printed with a barcode and the barcode is scanned to encode a HF chip that is placed inside the badge holder. The tracking process involves placing small RF scanning units at the entrance to each room where sessions are taking place. The attendee's scan their own badge by placing it within range of the RF reader upon entering, and again when exiting the session. A green light will indicate a successful scan.

Alternatively. a room monitor can scan the attendee badge with a Code39 or PDF barcode or with handheld RF reader. This requires staff for every seminar room, whereas by using RF encoded badges and self scanning, one person can monitor several rooms and provide assistance as required. The HF frequency chips are reliable and easy to read from a distance requiring no contact with the individual delegate.

Following the session, or at the end of the day, a download of the data collected by the RF readers will show a list of scans made with a timestamp indicating the time of entry and the time of exit.